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Careers at CCEF
Are you passionate about biblical counseling?
CCEF is a community of people who are passionate about the vision to restore Christ to counseling and counseling to the church. Our staff represent a broad range of experience, skills, and responsibilities that together work toward our mission year after year. Are you interested in joining our team? Check out our open positions below.
Open Positions
Student Services Administrator
HR Administrator
Facilities Assistant (Independent Contractor)
Student Services Administrator
department
Resources
hours
Full-time, exempt
Travel: <5%
reports to
Student Services Manager
Location
Hybrid (minimum of 2 days onsite)
description
The School of Biblical Counseling (SBC) is a branch of CCEF’s ministry that offers unaccredited online coursework in biblical counseling. The SBC department provides administration for CCEF’s certificate courses and a variety of contractual services for Westminster Theological Seminary’s Master of Arts in Counseling (MAC). The Student Services Administrator provides administrative support for Student Services initiatives in order to ensure upkeep of student systems, tools, and processes.
responsibilities
- Manage courses and registration within the student information system (SIS). Ensure accurate and updated profile and enrollment information for all students in SIS
- Gather and report enrollment and financial-related student data (e.g., income, scholarship) upon request
- Collaborate with OI Support staff to determine each course’s capacity and student allocation into sections
- Maintain surveys on general program satisfaction and feedback from students
- Regularly review and suggest changes to the SBC Policy Handbook
- Assist with student communications (inbox, phone, SIS) as needed
- Occasionally help with exhibiting at conferences and workshops
- Assist with reviewing and deciding on SS discounts and financial assistance applicants/inquiries
- Produce and mail course records and certificates of completion
- Provide ongoing support to former SBC partnerships and general program groups
- Process administrative fees and refunds for students, and pay other SBC invoices as needed
- Occasional editing and file organization—updating documents, forms, and online content
- Ensure smooth departmental workflow by meeting other admin needs as they arise
qualifications
- Agreement and support of CCEF’s mission and core beliefs; experience with CCEF’s materials required
- Willingness to engage in candid and constructive conversations about performance evaluation and identify opportunities for growth
- Relevant experience in cultivating relationships with colleagues; adept at contributing to a supportive, team-oriented work environment
- Ability to maintain flexibility and discipline with strong planning, organizational, and self-management skills
- Demonstrates tact, discretion, and care in all communications; possesses a high comfort level with maintaining confidential information
- Effective written and verbal communication skills
- Proficient in Microsoft Office, Google Applications, Pages, Slack
- Experience with student information systems preferred
To apply, please send resume and cover letter to Jill Butler, Director of Operations, at jbutler@ccef.org.
HR Administrator
hours
20–25 hours/week, exempt
Travel: <5%
reports to
Executive Director
Location
Onsite preferred
description
The HR Administrator will help CCEF care well for its employees by ensuring legal compliance with HR best practices, and by managing employee benefits, onboarding & offboarding, personnel files, and performance review plans as needed, and by processing annual employee reviews.
responsibilities
- Run payroll bimonthly
- Oversee the budgeting of salaries and benefits with collaboration of the Leadership Team
- Manage employee health insurance, retirement plans, and any required maternity leave, short-term disability situations, etc.
- Oversee onboarding
- Lead or assist with interviews
- Give assessments of interviewed candidates as needed to the employee responsible for hiring
- Coordinate interview scheduling
- Collaborate with appropriate departments to ensure new employees are set up with needed information (e.g., CCEF Handbook) and materials (e.g., computer, email address, office, desk)
- Oversee offboarding
- Do exit interviews
- Collaborate with appropriate departments to ensure all CCEF physical property and digital access is appropriately removed or transferred
- Maintain a personnel file for each employee
- Impartially oversee a process when employees raise concerns about their direct supervisors as outlined in the employee handbook
- Impartially oversee performance review plans as needed
- Administrate the annual employee review process for all employees
- Yearly review the Employee Handbook and collaborate with the directors to suggest and help create policies for CCEF as needed
- Track and summarize what you learn about the health of CCEF’s culture in the course of your work
- Keep the LT informed of key themes and significant data
- Oversee an annual staff survey about CCEF as a workplace that goes to the board
- Legal compliance
- Make sure CCEF is rightly treating employees and contractors according to the law
- Conduct an annual safety training
- Set up CCEF as an employer in new states when we hire employees from those states, and coordinate with finance to ensure we are paying appropriate taxes
- Other specifics as appropriate
- Advise the Executive Director on all matters pertaining to HR, especially legal issues and issues affecting the culture of CCEF
qualifications
- Agreement and enthusiastic support of CCEF’s mission and core beliefs; experience with CCEF’s materials
- Significant experience in HR; experience in Pennsylvania preferred
- Attention to detail
- Able and happy to function with significant independence
- Ability to maintain flexibility and discipline, with strong planning, organizational, and self-management skills
- Willingness to engage in candid and constructive conversations about performance evaluation and identify opportunities for growth
- Demonstrates tact, discretion, and care in all communications; possesses a high comfort level with maintaining confidential information
- Effective written and verbal communication skills
- Bachelor’s degree required
To apply, please send resume and cover letter to Jill Butler, Director of Operations, at jbutler@ccef.org.
Facilities Assistant (Independent Contractor)
department
Operations
hours
Part-time (10–15 hrs/week)
reports to
Operations Manager
Location
Onsite
description
Behind-the-scenes support of the staff of CCEF through maintaining the buildings and grounds and assisting the Operations Manager. This is a project-based position and will follow the labor laws for a 1099 Independent Contractor.
responsibilities
- Event setup and teardown
- Facilities projects (ex. basic wall repair and painting)
- Office furniture building, installation, and rearranging
- Seasonal tending to the grounds (ex. leaf collection and removal, watering flowers, use of lawn maintenance equipment)
qualifications
- Agreement and support of CCEF’s mission and core beliefs; experience with CCEF’s materials required
- Willingness to engage in candid and constructive conversations about performance evaluation and identify opportunities for growth
- Relevant experience in cultivating relationships with colleagues; adept at contributing to a supportive, team-oriented work environment
- Ability to maintain flexibility and discipline, with strong planning, organizational, and self-management skills
- Demonstrates tact, discretion, and care in all communications; possesses a high comfort level with maintaining confidential information
- Technological proficiency with experience in Google Suite, Microsoft Word, and Excel required
To apply, please send resume and cover letter to Jill Butler, Director of Operations, at jbutler@ccef.org.