Careers at CCEF

Part-time (20–25 hours/week), exempt
Travel: <5%

Executive Director

Onsite preferred

The HR Administrator will help CCEF care well for its employees by ensuring legal compliance with HR best practices, and by managing employee benefits, onboarding & offboarding, personnel files, and performance review plans as needed, and by processing annual employee reviews.

• Run payroll bimonthly
• Oversee the budgeting of salaries and benefits with collaboration of the Leadership Team
• Manage employee health insurance, retirement plans, and any required maternity leave, short-term disability situations, etc.
• Oversee onboarding
  • Lead or assist with interviews
  • Give assessments of interviewed candidates as needed to the employee responsible for hiring
  • Coordinate interview scheduling
  • Collaborate with appropriate departments to ensure new employees are set up with needed information (e.g., CCEF Handbook) and materials (e.g., computer, email address, office, desk)
• Oversee offboarding
  • Do exit interviews
  • Collaborate with appropriate departments to ensure all CCEF physical property and digital access is appropriately removed or transferred
• Maintain a personnel file for each employee
• Impartially oversee a process when employees raise concerns about their direct supervisors as outlined in the employee handbook
• Impartially oversee performance review plans as needed
• Administrate the annual employee review process for all employees
• Yearly review the Employee Handbook and collaborate with the directors to suggest and help create policies for CCEF as needed
• Track and summarize what you learn about the health of CCEF’s culture in the course of your work
  • Keep the LT informed of key themes and significant data
  • Oversee an annual staff survey about CCEF as a workplace that goes to the board
• Legal compliance
  • Make sure CCEF is rightly treating employees and contractors according to the law
  • Conduct an annual safety training
  • Set up CCEF as an employer in new states when we hire employees from those states, and coordinate with finance to ensure we are paying appropriate taxes
  • Other specifics as appropriate
• Advise the Executive Director on all matters pertaining to HR, especially legal issues and issues affecting the culture of CCEF

• Agreement and enthusiastic support of CCEF’s mission and core beliefs; experience with CCEF’s materials
• Significant experience in HR; experience in Pennsylvania preferred
• Attention to detail
• Able and happy to function with significant independence
• Ability to maintain flexibility and discipline, with strong planning, organizational, and self-management skills
• Willingness to engage in candid and constructive conversations about performance evaluation and identify opportunities for growth
• Demonstrates tact, discretion, and care in all communications; possesses a high comfort level with maintaining confidential information
• Effective written and verbal communication skills
• Bachelor’s degree required